Finally, it feels like summer is coming!
This is Irene Lawrin who was the CSPC nominee for the 28th Annual Bread and Roses celebration put on by the Ann Davis Transition Society for Volunteer of the Year. While she didn’t win, Irene is a winner in our books. She had some fierce competition with 13 Honourees. Patty Hooyenga with the “Pacific Riding for Developing Abilities” was the winner.
- May 30 – Chilliwack Senior Peer Counsellors AGM – more details in newsletter
- May 3rd – Mental Health and Wellness Presentation by Rachel Doucette. Details to follow.
- May 7th – Walk for Alzheimer’s – register at walkforalzheimers.ca
- June 8th – Chilliwack Hospice Society Presentation on Advance Care Planning- followed by lunch. RSVP to the office as seating is limited. (604) 793-7204
- You must be an up-to-date member of Chilliwack Senior Peer Counsellors to vote at the AMG.
Membership is only $10 /year. If you have not paid your membership, please do so either on our website or at the office, or at the AGM.
WHAT IS AN ANNUAL GENERAL MEETING? (AGM) ……..
It is a meeting of the general membership of an organization. The AGM meeting may be required by law or by the constitution, charter, or by-laws governing the body and are held to conduct business on behalf of the organization or company.
An organization may conduct its business at the annual general meeting. The business may include electing a board of directors, making important decisions regarding the organization, and informing the members of previous and future activities. At this meeting, the members and/or attendees may receive copies of the company’s accounts, review fiscal information for the past year, and ask any questions regarding the directions the organization will take in the future.
At the annual general meeting, the president or chairman of the organization presides over the meeting and may give an overall status of the organization. The secretary prepares the minutes and may be asked to read important papers. The treasurer may present a financial report. Other officers, the board of directors, and committees may give their reports.
The following 12 Positions are open:
(If you are interested in any of the position please contact the office for more information or details.)
Positions for the Board of Chilliwack Senior Peer Counsellors:
Calls monthly Board meetings and sets the agenda in cooperation with Board. Attends monthly board meetings. Represents CSCP at community events that concern seniors’ issues. Reviews and signs cheques when needed. Welcomes new volunteers and presents certificates to new counsellors at the end of training. This is a Director position.
- Vice President
Assumes the President’s responsibilities if the President is unable to attend a meeting or fulfil her/his obligations. Attends community events. Reviews and signs cheques when necessary. This is a Director position.
- Past President
Assumes responsibilities of either President or Vice-President if either person is not available or able to fulfil her/his obligations. This is a Director position.
Takes notes at meetings and gives them to the office staff to prepare, distribute and file. Maintains reports and books. Reviews and signs cheques, attends community events. This is a Director position.
Prepares the financial books for the book keeper to enter monthly. Pays invoices on time and records copies of bills and cheques. Ensures that the staff’s hours are submitted to the book keeper for payroll purposes. Reviews and signs cheques. Assists with the Gaming Application and summary and also other funding and grant applications. This is a Director position.
- Public Relations
Represents CSPC at community events. Distributes CSPC information to community organizations, doctors’ offices, bank and other locations. Works with the webmaster to ensure website is updated. Is a liaison with other organizations that are focused on seniors’ issues. Promotes organization, advertises training courses and works with local media. Works in conjunction with Fundraiser to promote fundraising events. This is a Director position.
- Fund Raiser
Organizes volunteer committees to plan and execute a minimum of two fund raising events in a calendar year. Assists the Treasurer with application for funds/grants from organizations and foundations that provide monies to not-for-profit organizations.
- Social Convener
Organizes and executes social events for our counsellors including: spring or summer barbeque, Christmas event, Volunteer Recognition event and other social activities as approved by the Board. Is responsible for using CSPC funds to purchase food and other items related to social activities as required. Sends birthday cards, get well cards and thank you cards to Counsellors or others directly involved in events or who are friends to the organization. This is a Director position.
Gathers monthly hours from CSPC and maintains a spreadsheet of each volunteer’s hours. Provides reports regarding hours as requested by Board or when required for grant and funding applications, or for other reporting purposes. Responsible for contacting volunteers, either by phone our email, for monthly hours that have not been reported.
- Counsellor Liaison
Contacts each CSPC volunteer counsellor by phone at least once a month to follow-up on progress with client, concerns or successes. Calls counsellors to make them aware of, and remind them, of upcoming events.
- Web Master
Maintains computer equipment and deals with related technical issues. Responsible for updating and ensuring security and integrity of CSPC website
Delivers approved six-week training program to public who are interested in becoming volunteer counsellors. Works along with office staff to prepare training manuals and other material required for training. Is responsible for ensuring training material is up-to-date and professional. Ensure that training sessions are advertised in advance of the training sessions. May be required to meet with media to promote the sessions. Prepares and delivers additional training for volunteers as required.
Board of Directors – General Description
To establish Senior Peer Counselling program policy and practice, in adherence with the Constitution and Bylaws of the society, and/or in adherence with policies of the umbrella organization.
The board is accountable to senior peer counselling program volunteers, clients, the umbrella organization, referral agencies, program funders and the community in general.
- To develop policies and procedures governing the senior peer counselling program.
- To understand and uphold the Constitution and Bylaws of the organization.
- To represent and advocate for senior peer counselling to the best of one’s ability and knowledge.
- To ensure policies and decisions made are in the best interests of clients and volunteers.
- To be prudent and fully understand any issue and its consequences before voting on it.
- To establish policies, procedures, guidelines and goals for the senior peer counselling program.
- To ensure the counselling program has adequate financial resources and that money is responsibly spent.
- To actively support the counselling program and ensure that necessary direction, consultation and resources are provided.
- To develop position descriptions for all involved in the program.
- To see office managers are hired and trainers available for trainings.
- To evaluate the program and its personnel on an on-going basis.
- To develop a long term plan for the organization, thus ensuring program survival and service continuance.
- To prepare for, attend and participate in Board meetings.
- To recruit new Board members, when necessary, with respect to skills required, (eg, fund raising, accounting, legal counsel, organizational management, volunteer management, community development.)The Chairperson of the Board is the most important figure in the hierarchy of a senior peer counselling group which has its own board.
- He/she is responsible to see that Board meetings are conducted according to Robert’s Rule of Order, that each Director has information necessary to cast an informed vote when necessary, and that Directors understand their roles.
- The Chairperson will see that the necessary Committees are formed to do the necessary work, eg, fundraising, training, publicity. She/he will be a member of all committees and attend their meetings.
- The Chairperson will be responsible, with the Personnel committee, for interviewing and hiring of paid personnel. She/he will be responsible with the consent of the Committee and Board, in terminating such employment should it become necessary. Should this occur, the Chairperson is responsible for ensuring all requisite documentation is in place and procedures have been followed correctly.
- The Chairperson will make sure all Directors are informed of what is happening in the program and make no unilateral decisions on matters which are the responsibility of the Board as a whole.
- Should disputes arise between the Chairperson and paid personnel they will be referred to the Board for resolution.
- The Board Chairperson must be able to work with his/her team in the senior peer counselling program. In doing this well, she/he will be the mainspring of the program.
- Peter Duncan
- Charlie Lenz
- Vern Fanjoy
- Wanda McIntosh
- Mary Ramptson
- Ken Neetz